1. The Club has identified the following circumstances under which photographic images of junior or mini players may be taken. This is meant to be an indicative list of circumstances provided for guidance and is not exhaustive or complete:-
. Video - coaching session for training purposes
. Action shots - General photos of players during a game
. Team photographs - posed group photos
. Awards and ceremonies
. Press coverage - local newspapers and specialist rugby press
. Tours and festivals at other clubs and grounds (Dependent upon the Host club's policy)

2. All parents/guardians to be asked to sign a form approving the taking and use of photos, videos etc. Those taken or used by Hastings and Bexhill RFC itself being in accordance with full RFU guidelines (see RFU Child Protection Policy). The Club will not be responsible for photographs/videos taken or used by any third parties.

3. If a parent/guardian chooses not to sign the declaration or changes their mind at a later date, then the Club reserves the right not to allow the relevant player to participate in events where they could be expected to be photographed/videoed. The Club may consider allowing the relevant player to participate provided their parent/guardian is present throughout and undertakes to supervise and monitor such child for the purposes of photos/videos. If the parent or guardian is unable to prevent unauthorised photographs/videos and is unhappy about this, they should immediately withdraw their player from the match concerned.

4. In the case of other clubs with whom the Club comes into contact (matches, festivals etc.), the Club will advise them that they should not allow their players to participate unless they have either parental approval in respect of photographs or, absent that, an adult or guardian assigned to monitor such child as mentioned in 3. above

5. Generally, the Club wishes to make it clear both to parents/guardians of its own players and also to other clubs that it will not be providing any photo-monitors for the purposes of controlling the taking of photographs or videos by third parties and if this causes concern to parents/guardians or to other clubs they will need to make their own provision.

Please print this page and use the lower section to fill out details and return to your child's coach or the Child Protection Officer
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The Hastings and Bexhill RFC Parental Declaration regarding Video and Photography

Player
Name/s : ......................................................................................... Age Group/s : ....................

Parental Declaration:

I ................................................................... Parent/Guardian of the above Hastings and Bexhill RFC Player/s have been made aware of the RFU and Club Policy on the taking of photographs. I hereby give my permission for my child/children to be photographed in accordance with that policy.

I acknowledge that if I later change my mind I can withdraw my permission at any time and my child/children will be treated in accordance with Para. 3 above of the club policy.